Change Private Limited Company Name

Why Change Company Name?

Companies often change their names to reflect a new business direction, rebranding strategy, or change in ownership. The process is governed by Section 13 of the Companies Act, 2013, and requires approval from shareholders and the Central Government (ROC).

Step-by-Step Process

1. Board Meeting

1. Pass a Board Resolution to approve the name change proposal.
2. Authorize a director to apply for name reservation.

2. Name Reservation (RUN)

1. File an application via the RUN (Reserve Unique Name) service on the MCA portal.
2. The ROC checks for availability and similarity with existing names.
3. Once approved, the name is reserved for 20 days (or 60 days if applied via specific forms).

3. Extraordinary General Meeting (EGM)

1. Call an EGM with 21 days' notice.
2. Pass a Special Resolution (75% shareholder approval) for the name change and alteration of MOA/AOA.

4. ROC Filings

1. File Form MGT-14 with the ROC within 30 days of the Special Resolution.
2. After MGT-14 approval, file Form INC-24 for the Central Government's approval of the name change.

5. New Certificate

1. Upon satisfaction, the ROC issues a new Certificate of Incorporation (Form INC-25).
2. The name change is effective only from the date on this certificate.

Required Forms

• RUN (Reserve Unique Name): Web service to check and reserve the new name.
• Form MGT-14: To file the Special Resolution with the ROC.
• Form INC-24: Application for approval of the name change by the Central Government.

Documents Required

• Certified copy of the Board Resolution.
• Notice of EGM with Explanatory Statement.
• Certified copy of the Special Resolution.
• Minutes of the EGM.
• Altered Memorandum of Association (MOA) and Articles of Association (AOA).
• List of shareholders and directors.

Fees & Timeline

Government Fees:

• RUN Application: ₹1,000
• Form MGT-14: ₹300 - ₹600 (based on capital)
• Form INC-24: ₹1,000 - ₹2,000 (based on capital)

Timeline: The entire process typically takes 30 to 45 days, including the notice period for the EGM and ROC processing time.

Post-Change Compliances

Once the new name is approved, you must:

• Update the company name on PAN and TAN cards.
• Update GST Registration (Amendment of Core Fields).
• Update Bank Accounts.
• Update licenses (Shop & Est., IEC, FSSAI, etc.).
• Display the new name along with the old name for 2 years outside the registered office and on official documents.